Document Checklist

When you take office, review this list to make certain that you have the following documents. Make them part of your permanent records. Some of these items may not apply to your Local.

 

CWA Constitution (most current one)
Local Union Bylaws (most current one)
Local Operating Practices or Standing Rules
Uniform Operating Practices Manual (UOPM)
Local Union Employer Identification Number
IN:
Local Union LMSA File Number with the Department of Labor

LMSA File Number:

Copy of the Blanket Tax Exemption IRS Letter
Local Union Checkbook(s):

Account Number:

Local Union Savings Accounts:

Account Number:

Money Market Certificates:

Account Number:

Vouchers (for past five years)
Local Budget (most current and previous years if available)
Financial Reports) to Membership (most current)
Annual Local Financial Statements
Key to Local Safety Deposit Box
Fixed Asset Inventory
Current Fiscal Year General Ledger
Past Years General Ledgers (for past five years)
Past Years Journals:

Cash Receipts
Disbursements
Petty Cash

Past Years Payroll Cards
Current Fiscal Year Canceled Checks and Bank Statements
Past Years Canceled Chgks and Bank Statements (for past five years)
Current Fiscal Year Journals (which include):

Cash Receipts
Disbursements
Petty Cash

Current Fiscal Year Payments
Current Fiscal Year Bills
Past Years Bills
Insurance Policies:

Workers Compensation
Liability
Casualty and Liability
Other:

Fidelity Bond – Amount $
Copy of Mortgage/Lease
Copies of ALL Audit Reports
All IRS Reports of:

W-2s
W-3s
W-4s

Department of Labor Reports (either LM-2s, LM-3s or LM4S)*
All State and Local Tax Bills and Receipts of Payment
Landrum-Griffin Act (Labor-Management Reporting and Disclosure Act, As Amended 1959)
Signed Local Union Credit Cards. Proper Use Statements (if applicable)